PRIVACY NOTICE

Share Certificate Registrar - Privacy Notice

Share Certificate Registrar issues this Privacy Notice, registered in the USA, whose registered office is One World Trade Center, 285 Fulton St, Floor 83, New York, NY 10007, USA.

We understand how important your data is and are committed to protecting and respecting your privacy.

'Personal Data' means any information relating to or which identifies you. Personal data can include your name, address, phone number, identification numbers (such as a shareholder reference number or national insurance number), location data or online identifiers. Personal data can be held electronically or in certain paper records.

The General Data Protection Regulation (GDPR) regulates the processing of personal data. The GDPR seeks to protect your rights to your data by setting out, amongst other things, the conditions under which the processing of personal data is lawful, the rights of data subjects and the standards organisations handling personal data must adopt.

As a 'Data Processor', we handle Personal Data obtained from 'Data Controllers'. These Data Controllers decide how and why we hold and use your data. Our role is to process this data, which includes obtaining, recording, or having the data and carrying out any operation or set of operations on the data, such as organising, amending, retrieving, using, disclosing, erasing, or destroying it. Processing also involves transmitting or transferring Personal Data to third parties.

How We Collect Your Data

• Information you provide to us by using our website
• By corresponding with us by post, phone, email or otherwise
• Application and registration forms/identification documentation
• Information we collect about you when you use our services
• Information about how you logged on and off our website, including:
  • Your IP address
  • Information about your visit
  • Browsing history
  • Device information
  • How you use our website

Special Data Types

The law and other regulations treat some personal information as unique. We will only collect and use this information if the law allows us. Special types of data are:

• Criminal convictions and offences
• Genetic and bio-metric data
• Health data, including gender
• Racial or ethnic origin
• Religious or philosophical beliefs
• Trade union membership

Data Sharing

The information we hold about you is confidential, and we will only share your personal information to enable us to deliver the product(s) or service(s); examples are as follows:

• At your request, or with your consent or the consent of any party linked to your shareholding
• Third parties including:
  • Banks and other payment service providers
  • Printers to supply you with documentation and certificates
  • Insurance companies
  • Stockbrokers and market makers
  • Service suppliers for email, IT and administration services
  • Professional advisors (lawyers, technology consultants)
  • Credit reference agencies and fraud detection agencies
  • Your Official Receiver or appointed insolvency practitioner

We will only transfer your personal information to trusted third parties who provide sufficient security guarantees and demonstrate a commitment to compliance with applicable law and this policy. Where third parties are processing personal information on our behalf, they must agree, by contractual means, to process the personal information by the applicable law.